Chancellor’s Distinguished Fellows Series

Program Guidelines

Public Presentation & General Requirements

Each Chancellor’s Distinguished Fellow will be asked to present a public presentation that will be open to the broader university community. Schools and departments are responsible for securing the venue and making travel and hotel arrangements for the Fellow. The units are responsible for submitting the expense forms to Accounting with copies of the expense forms submitted to Academic Affairs. They are also responsible for providing Academic Affairs with the necessary publicity information and vitae materials. All presentation announcements should clearly identify the program as the “Chancellor’s Distinguished Fellows Series.”

Accounting Guidelines

The Office of Academic Affairs will provide funding as awarded for honoraria, coach airfare, and expenses (lodging, meals, ground transportation, reception expenses, miscellaneous). The total expenses, including the honoraria, should not exceed that amount which was approved for this visit.

A. Honoraria

• If an honorarium is $1,500 or more, and the recipient is not a California resident, then the payment is subject to California State Withholding Tax.
  
  
• If the recipient of the honorarium is from a foreign country, payment may be subject to both State and Federal Withholding Tax.
  
  
• Checks for an honorarium payment will be mailed directly to the payee. If prior arrangements are made, the check may be held by the Accounting Office for pick-up by the payee.

B. Entertainment Costs

• University policy pertaining to entertainment/meals, per person, applies. Current rates are: $26.00 for breakfast, $38.00 for lunch, $64.00 for dinner, and $17.00 for light refreshments. Meal overages are not permitted on 19900 funds. Other unrestricted funds may be used with exceptional approval.
  

Budgets must comply with systemwide and campus policy on the use of funds. Departments are responsible for submitting the original expense forms with receipts to the Accounting Office and copies should be submitted to Deborah Chennault at 535 Aldrich Hall, Zot Code 1000 for reimbursement.

2008-09 Series Call for Nominations PDF (25K)
Preliminary Information Form PDF (145K)

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Last Updated: June 20, 2008

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